Privacy Policy

Overview

Attendify is the official mobile app for Sana'a University lecture attendance. Authorized doctors run live sessions; enrolled students mark presence using QR codes and/or Bluetooth Low Energy (BLE) during class. University managers administer accounts through a separate web portal.

Data we process

Depending on your role, the app and our servers may process:

• Account data — student code, password (verified on the server, not stored in plain text), full name, and role — for sign-in and authorization.
• Student profile — student number, academic group, gender, level, phone number and email if entered by administrators.
• Device binding — a device identifier linked to your account to reduce account sharing and unauthorized phone swaps.
• Attendance records — session id, present/absent status, claim time, and method (QR or BLE).
• Session metadata — subject, student group, room, and session start/stop times.
• Technical data — app version and basic connectivity or error information for reliability.

Camera: used on your device to scan lecture QR codes. Scanned tokens are sent to the university API. The app is not designed to store or upload photos.

Bluetooth: used to advertise or detect lecture beacons during an active session. BLE is used for attendance proximity during class, not for continuous background location tracking.

Who receives the data

Attendance and account data are sent only to Sana'a University's Attendify servers. Data is not sold to advertisers. Access is limited to authorized university roles (for example managers and relevant academic staff) according to university policy.

Retention

Data is kept according to Sana'a University academic and IT policies, typically for the academic year or longer if required for official records. Contact the university for exact retention periods.

Security

The mobile app communicates with our API over HTTPS. Management tools require authorized staff accounts. Device binding helps prevent one account from being used on many phones without approval.

Children's privacy

This app is intended for university students and staff. It is not directed at children under 13.

Your choices

You may request account changes or device rebind approval through university managers. Uninstalling the app removes it from your device; server-side records remain under university control as described above.

Request account deletion

Contact

For privacy questions about Attendify, contact Sana'a University:

privacy@scientific-events-for-surgeons.com

Changes to this policy

We may update this policy when the app or university practices change. The "Last updated" date at the top will be revised. Continued use after notice means you accept the updated policy where applicable under local law.